Business travel becomes difficult when flights or trains, accommodation, transfers, meetings and last-minute changes are handled separately. IBG Travel brings these elements into one coordinated plan. We arrange individual executive trips, project visits, roadshows and travel for small corporate delegations across Europe.
Our strongest local coverage is in Finland, Estonia and Spain, supported by a wider European supplier network. Each proposal is built around the traveller's schedule, company policy and practical priorities. No unverified fare or generic package is presented as final: availability, conditions and support arrangements are confirmed for the actual assignment.
What we coordinate for a business trip
- Air and rail planning: suitable routes, timings and booking options, with fare conditions checked through the relevant booking channel.
- Business accommodation: hotels, apartments and room blocks selected for location, working comfort, cancellation terms and budget.
- Ground transport: airport and port transfers, chauffeur services, intercity journeys, minivans and coaches for larger teams.
- Meetings and venues: boardrooms, conference facilities, technical requirements, catering and participant logistics.
- Local arrangements: restaurant reservations, interpreters, hosts, group dinners and carefully chosen activities around the working programme.
For executives, teams and corporate delegations
An executive may need a fast airport meeting and a driver between several appointments. A project team may need rooms near a client site, daily transport and one shared itinerary. A delegation may require coordinated arrivals, a meeting venue, catering and an evening programme. These are different assignments, so we do not force them into one standard package.
IBG Travel can act as the single operational contact for the confirmed ground programme. When a trip covers several cities or countries, we align suppliers and timings before confirmation. For larger or more complex projects, responsibilities, response times and emergency contacts are stated in the proposal.
How the planning process works
- Send the cities, dates, traveller count and the fixed parts of the schedule.
- Tell us which elements are already booked and which services you want us to coordinate.
- We check availability and prepare a transparent proposal with inclusions, exclusions and applicable terms.
- After confirmation, we consolidate the operational details and contact information for the trip.
Request a business travel proposal
For an accurate quotation, include arrival and departure details, meeting addresses, hotel standard, room types, passenger and luggage information, transport needs, accessibility requirements and your preferred payment arrangement. If some details are still open, indicate what is flexible. We will identify the decisions that affect cost and feasibility before the services are confirmed.